NPO Compliance Checklist

Essential regulatory requirements for Canadian non-profits and charities
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T3010 Annual Information Return
Filed within 6 months of fiscal year-end
Charitable Status Maintenance
Annual filing to maintain registered charity status
Disbursement Quota
Minimum 3.5% of investment assets spent on charitable activities
Receipting Compliance
Tax receipts issued per CRA guidelines with required info
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Board Governance
Minutes, conflict of interest policies, independent directors
Financial Statements
Prepared per ASNPO standards (Part III of CPA Handbook)
GST/HST Compliance
Public service body rebates filed, exempt supplies tracked
Employment Standards
Payroll source deductions, T4s, ROEs for all paid staff
Privacy & Data Protection
PIPEDA compliance for donor/volunteer data
Investment Policy
Written policy for endowment/reserve fund management
Fundraising Disclosure
Costs disclosed per CRA guidelines, no undue benefit
Risk Management
Insurance, liability coverage, volunteer screening policies
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Frequently Asked Questions

What are the T3010 filing deadlines for non-profits?

The T3010 must be filed within 6 months of your fiscal year-end. Missing this deadline can result in penalties or even revocation of charitable status for Ontario non-profits. Our compliance team in Mississauga ensures your filings are accurate and on time.

How do disbursement quota rules work?

Registered charities must spend a minimum amount annually on charitable activities—typically 3.5% of property not used in charitable activities. Non-compliance can trigger CRA audits or loss of status. GTA non-profits rely on our bookkeeping services to track and meet these requirements.

What's the difference between a charity and an NPO for tax purposes?

Registered charities can issue tax receipts and must file T3010 returns, while non-profit organizations (NPOs) cannot issue receipts but have simpler compliance requirements. Both structures in Ontario benefit from our specialized audit and review services to maintain good standing with CRA.

What triggers a CRA audit for non-profits?

Common triggers include: late or incomplete T3010 filings, failure to meet disbursement quotas, excessive administrative costs, or political activities beyond allowed limits. Mississauga-based non-profits work with our CPA team to implement internal controls that reduce audit risk.

What are the donation receipting requirements?

Official donation receipts must include specific information: charity registration number, donor name and address, date and amount, and an authorized signature. Errors can result in penalties or loss of receipting privileges. Our bookkeeping services help GTA charities maintain compliant receipt systems.

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